So, it’s that time again - when you feel like your career needs to go to higher places, or that you simply just want a change of environment and people. Perhaps the recent pandemic has put things into perspective for you. Regardless, Mixess is here again to give you more job-related tips, in this instance, the do’s and don’ts on for negotiating your retirement!
① Confirm with your company when it is best to submit your official resignation letter. It’s natural that companies in Japan ask you to give them a notification at least a month in advanced, so make sure to respect your company’s procedures if you want to have your retirement process go smoothly - different companies will have different company cultures on when to submit this, so do your best to confirm beforehand.
② The first person that you tell about your potential resignation should be your immediate supervisor. More often than not, workers will tell the people around them that they are leaving and that information would flow to their supervisor, resulting in some kind of complication. The first person to know would naturally be your supervisor, so it’s always safe to let them know first.
③ As for when and where, it’s always best to first reserve some time to chat one on one with your boss, asking for at least 30 minutes of their time. In addition, when chatting about your resignation, make sure to do so in a straightforward and polite fashion.
④ Be careful of the phrases you use when speaking about wanting to resign. If you begin with “I’m thinking about resigning…” then your supervisor might take this as a sign that you’re not yet decided and they may tell you to keep on trying hard at the company. If you’re really planning on resigning, make sure to be clear with a firm, “I want to resign by [this time]”. While you might hesitate, especially if Japanese is a language you’re still trying to grasp, you definitely want to make this clear, so do your best!
⑤ Make things easy for the people taking over your job by writing out things that they need to do, how to do it effectively and what not to do. While this isn’t a must, it would be a considerate thing to do especially for those who haven’t had much practice in doing what you’ve been doing in the time you’ve been at the company.
Finally, you might also want to consider asking your supervisor what you and your company should do about the rest of your paid holidays/bonuses in advance. While this doesn’t have much to do with how to negotiate smoothly, it would be worth asking about if you haven’t already used up those paid holidays/bonuses that you’ve been promised.
① In the interview with your new company, don’t tell them that you can enter as soon as possible if you’re not actually sure that’s true. You might think that this will give the company a better impression about you, but this will make things a lot more complicated if you aren’t able to quit your current company in the time that you’d like to, so be careful.
② While it’s natural for your resignation process to be drawn out as more people (HR for example) become involved, don’t let this take longer than it has to. If some answers aren’t coming back to you or some processes seem to be taking longer than you expect, ask those people how things are going and don’t feel afraid to check for updates or dates on when those processes will be done.
③ Considering using up your bonuses and paid holidays while you can? While it may be tempting to use up all your bonuses and paid holidays before you leave, make sure that this doesn’t interfere with the date you will move into your new company.
④ When negotiating your resignation, you may be met with resistance especially if your company lacks resources, or if you were a particularly reliable member. To make you stay, they might suggest raising your salary or giving you some more bonuses – but before accepting make sure if that’s what you really want. Will you be tempted to quit again if something else happens or is this deal one that you can stick out? For more information, check out the Counter Offer article here on Mixess to help you go through what you should think about before refusing or accepting this offer.
⑤ Of course, it’s always better to try and leave on a positive note. This means being considerate with the words you say when you mention why you want to leave - so if you want things to go smoothly, it’s probably best to leave anything that’s best left unsaid, unsaid. It might also be a good idea not to mention the name of your next company, as there have been some cases where job-changing activities have been interfered with.
With that said, us here at Mixess hope everything goes well for you!
Doda.jp = https://doda.jp/guide/5min/006.html
Robert Walters = https://www.robertwalters.co.jp/career-advice/negotiating-ones-leave.html