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How to write a Japanese resume

外国人向けの日本語履歴書の書き方


In Japan, handwritten resumes used to be quite common in the past, but nowadays most keep your profile on the computer, so making your resume with Word or Excel is the best option.
There are a few points you should pay attention to when writing a Japanese resume.

The date & The photo & Academic background・Work history


①The date
If you hand in your resume through delivery: The date when you deliver your resume.
If you hand in your resume in the interview: The date when you take the interview.
*The date in some japanese resumes is written as “平成X年”. This is based on the Japanese calendar, which uses year designations stating the year of the reign of the current Emperor. To know what year it is in japanese calendar, you can just search present year, like “2018” with “平成” , then the result will appear. As western calendar is easier to understand and used more and more nowadays in Japan, it is preferred when writing a resume.

②The photo
It may not be common in your country to have a photo on your resume. Since most regular resumes in Japan include a photo, not having a photo may decrease your reliability.
For men
・A black or a navy blue suit is preferred.
・Wear a white shirt inside with a necktie.
・Make sure your hairstyle is tidy and clean.
For women
・A black or a navy blue suit is prefered.
・Wear a white shirt inside.
・Make sure your hairstyle is tidy and clean.
・No flashy accessories.
・If you have long hair, it is better to tie it up.
*Remember to use photos taken in past 3 months.

③Academic background・Work history (学歴・職歴)
Academic background
・To begin with, write 学歴 in the middle of the first line.
・When writing about college education, remember to write your department, faculty and major as well.
・Remember to write in chronological order, starting with high school education is the best(No need to write middle school nor elementary school)
・Write the entry time and graduation time of each school in 2 different lines.
Work history
・To begin with, write 職歴 in the middle of the first line.
・Write all the companies you have worked in in chronological order.
・Write the entry time and leaving time of each company in 2 different lines.
・Write the reason for leaving each company.
「一身上の都合で退職」Leaving the company because of your own reason.
「会社都合により退職」Leaving the company because of dismissal from the company.
・Write your department for each company.
・Lastly, if you are still in the recent company, write “現在に至る”(until now). And then end up with “以上”. If you don’t have job right now, just write “以上” at the last line.

License・Qualification & Reason of applying & Hobbies・Special skills & Personal desire


④License・Qualification (免許・資格)
・Write them in a chronological order.
・Write the full formal name of each license and qualification.
・If there are licenses or qualifications you are studying for, you can mention them as well.
・If you don’t have any license nor qualification, just write “特になし”(nothing special).

⑤Reason of applying (志望動機)
Write specific reasons for each company which can also involve your abilities.
It is better that the reasons contain parts written below.
・Why you select this company.
You can check the vision, mission and business content on the homepage of the company to see if there’s any value that attracts you. Also, you can check some company ratings and reviews on website to get some ideas.
・How you can utilize your past experience and skills in this company
・What you want to do in the future

⑥Hobbies・Special skills 趣味・特技等
・Write hobbies or special skills which have some connections with the job you are applying for in order of priority
・Write hobbies or special skills which can be talked about conversations in the interview
・Write in detail. For example, if your hobby is reading, you can write as “読書(月に4冊)”.

⑦Personal desire (本人希望記入欄)
・If there are different positions or departments or the company is recruiting, you can write which position or department you want to go to.
・If you hold a Japan visa, remember to write it somewhere on the resume for the HR to see if there are some preparations they should do with your working visa in Japan.

Resume sample page 1

Resume sample page 2