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Foreign engineers need to obtain a “technical visa”

Foreign engineers need a technical visa


In Japan, where there is a shortage of workers, the problem of engineer shortage is particularly serious. More and more companies are looking to hire foreign engineers. According to https://www.meti.go.jp/shingikai/sankoshin/shomu_ryutsu/joho_keizai/it_jinzai/pdf/001_04_02.pdf?fbclid=IwAR1VDmbQP-hhbnKyD2ouF4bX1QTi9FMkwyGVyFH3nJa52YveYvcRSGD6lzA, as of 2013, about 28,000 foreign engineers are employed. However, the number of engineers in Japan is approximately 1.08 million at the same time, so it can be said that the ratio is still small.
With the government's support, the number of foreign engineers is expected to increase in the future.In order for foreign engineers to work in Japan, it is necessary to obtain a status of residence for a technical visa. This article explains how to obtain, change and update a technical visa.
“Technical Visa” is the status of residence required for foreign engineers to work in Japan, which is for activities that require skills or knowledge belonging to the fields of science, engineering or other natural sciences based on contracts with Japanese institutions.

How to get a technical visa


There are four types of technical visas: 5 years, 3 years, 1 year or 3 months. In this part, we will explain the acquisition requirements and necessary documents for how to obtain a technical visa.

Requirements for obtaining a technical visa
In order to obtain a technical visa, the applicant must meet any of the following requirements:
① Regarding the work you want to engage in, you graduated from a university majoring in a subject related to the technology or knowledge necessary for this, or received an education equivalent to or higher than this, or have 10 years of practical experience. (Including universities in foreign countries)
② If the applicant intends to engage in work that requires technology or knowledge related to information processing, he / she must pass a test regarding information processing technology specified by the Minister of Justice or have a qualification regarding information processing technology specified by the Minister of Justice
③ Receiving a remuneration equal to or greater than the remuneration for Japanese employees.

Documents required for technical visa application
Here are the documents you need to apply for a technical visa. Necessary documents may be omitted from listed companies and applicable companies.

Required documents
・ Application for Certificate of Eligibility for Residence Status ・ Photo (4cm x 3cm) 1 sheet
* A cap without a background and a clear background shot from the front within 3 months before the application.
・ Passport and residence card (including alien registration certificate)
・ Presentation / reply envelope
A sealed envelope for 380 yen for simple registered mail with the address specified on a standard envelope
・ Invitation reason letter
Write down your reasoning statement and guidance policy for immigration specialists.
・ If you are an expert or advanced expert, a document proving the title

When the invited company is a listed company
・ A copy of the quarterly report
・ A document proving that it is listed on the Japanese stock exchange
・ Documents certifying that establishment permission has been obtained from the competent government agency

For organizations / individuals with a withholding tax amount of 15 million yen or more in the legal record total table of the invited company
・ Statutory record total table such as withholding slips of salary income of staff for the previous year

In the case of a group / individual who submitted a legal record total table
・ Statutory record total table such as withholding slips of salary income of staff for the previous year
・ Documents that clearly specify working conditions
・ A copy of the Articles of Incorporation that stipulates executive compensation or minutes of the general meeting of shareholders that resolved executive compensation
・ Documents of your organization that clarify your status, period, and amount of compensation
・ Applicant resume
・ Documents that prove that you have received a graduation certificate from a university, etc.
・ Documents certifying the period of engagement
・ For IT engineers, a certificate or certificate of examination or qualification related to "information processing technology" established by the Minister of Justice with a special notice
・ In the case of a DOEACC system qualification holder, the certificate of DOEACC qualification (limited to “A”, “B” or “C”)
・ Materials that clarify the business
・ Registration certificate
・ Copy of the latest financial statements

In the case of an organization / individual who has not submitted the legal records total table
・ Documents that clearly specify working conditions
・ A copy of the Articles of Incorporation that stipulates executive compensation or minutes of the general meeting of shareholders that resolved executive compensation
・ Documents of your organization that clarify your status, period, and amount of compensation
・ Applicant resume
・ Documents that prove that you have received a graduation certificate from a university, etc.
・ Documents certifying the period of engagement
・ Materials that clarify the business
・ Registration certificate
・ Copy of the latest financial statements
・ In the case of new business, business plan
・ Copy of establishment notification form such as salary payment offices
・ Statement of income tax collection such as salary income / retirement income for the last three months

Reason for invitation is important
The reason for invitation is very important when applying for status of residence. Even if other application documents are available, permission will not be granted if the invitation reason is not correct.
On the other hand, even if you do not have all the documents for applying for status of residence, you may be granted permission if the reason for invitation is solid.

Exception of period of stay
Even if you apply with sufficient time, the period of stay may expire before the permit is granted. For such cases, there is a system called “special exception of period of stay”.
Under this system, if you apply, you will be able to stay in Japan until two months have passed since the expiration date of your period of stay. You can complete the immigration examination within this period.

How to renew your technical visa


There are 4 types of technical visa period of stay: 5 years, 3 years, 1 year or 3 months, so you must renew before your visa expires. We will introduce to you how to renew your technical visa in this part.

Documents required for technical visa renewal
The following documents are required to renew your technical visa.
・ Application for Certificate of Eligibility
・ Photo (4cm x 3cm) 1 sheet
・ Presentation of passport and residence card (including alien registration card)
・ Reply envelope
・ Invitation reason book
Include the reason for the person, the guidance policy of the immigration specialist, etc.
・ If you are an expert or advanced expert, a document proving the title

When the invited company is a listed company
・ A copy of the quarterly report
・ A document proving that it is listed on the Japanese stock exchange
・ Documents certifying that establishment permission has been obtained from the competent government agency

For organizations / individuals with a withholding tax amount of 15 million yen or more in the legal record total table of the invited company
・ Statutory record total table such as withholding slips of salary income of staff for the previous year

In the case of a group / individual who submitted a legal record total table
・ Statutory record total table such as withholding slips of salary income of staff for the previous year
・ Documents that clearly specify working conditions
・ A copy of the Articles of Incorporation that stipulates executive compensation or minutes of the general meeting of shareholders that resolved executive compensation
・ Documents of your organization that clarify your status, period, and amount of compensation
・ Applicant resume
・ Documents that prove that you have received a graduation certificate from a university, etc.
・ Documents certifying the period of engagement
・ For IT engineers, a certificate or certificate of examination or qualification related to "information processing technology" established by the Minister of Justice with a special notice
・ In the case of a DOEACC system qualification holder, the certificate of DOEACC qualification (limited to “A”, “B” or “C”)
・ Materials that clarify the business
・ Registration certificate
・ Copy of the latest financial statements

For organizations / individuals who have not submitted the legal records total table
・ Documents that clearly specify working conditions
・ A copy of the Articles of Incorporation that stipulates executive compensation or minutes of the general meeting of shareholders that resolved executive compensation
・ Documents of your organization that clarify your status, period, and amount of compensation
・ Applicant resume
・ Documents that prove that you have received a graduation certificate from a university, etc.
・ Documents certifying the period of engagement
・ Materials that clarify the business
・ Registration certificate
・ Copy of the latest financial statements
・ In the case of new business, business plan
・ Copy of establishment notification form such as salary payment offices
・ Statement of income tax collection such as salary income / retirement income for the last three months

How to change to a technical visa


What should I do if I want to change my visa to a technical visa? We will Introduce necessary documents in this part.

Documents required for changing to a technical visa
・ Application for permission to change status of residence
・ Presentation of passport and residence card (including alien registration card)
・ If you are an expert or advanced expert, a document proving the title
・ Invitation reason letter (Describe the person's reason book, guidance policy of immigration specialist)

If the invited company is a listed company (submit the following)
・ A copy of the quarterly report
・ A document proving that it is listed on the Japanese stock exchange
・ Documents certifying that establishment permission has been obtained from the competent government agency

For organizations / individuals with a withholding tax amount of 15 million yen or more in the legal record total table of the invited company
・ Statutory record total table such as withholding slips of salary income of staff for the previous year

For organizations and individuals who have submitted the legal record totals
・ Statutory record total table such as withholding slips of salary income of staff for the previous year
・ Documents clearly showing working conditions ・ Copy of the Articles of Incorporation that stipulates executive compensation or minutes of the general meeting of shareholders that resolved executive compensation
・ Documents of your organization that clarify your status, period, and amount of compensation
・ Applicant resume
・ Documents that prove that you have received a graduation certificate from a university, etc.
・ Documents certifying the period of engagement
・ For IT engineers, a certificate or certificate of examination or qualification related to "information processing technology" established by the Minister of Justice with a special notice
・ In the case of a DOEACC system qualification holder, the certificate of DOEACC qualification (limited to “A”, “B” or “C”)
・ Materials to clarify business contents ・ Registration certificate ・ Copy of latest financial statements

For organizations / individuals who have not submitted the legal records total table
・ Documents that clearly specify working conditions
・ A copy of the Articles of Incorporation that stipulates executive compensation or minutes of the general meeting of shareholders that resolved executive compensation
・ Documents of your organization that clarify your status, period, and amount of compensation
・ Applicant resume
・ Documents that prove that you have received a graduation certificate from a university, etc.
・ Documents certifying the period of engagement
・ Documents that clarify the contents of the business ・ Registration certificate
・ Copy of the latest financial statements
・ In the case of new business, business plan
・ Copy of establishment notification form such as salary payment offices
・ Salary income for the last three months
・ Statement of income tax collection such as retirement income

Frequently asked questions about technical visas


Here are two frequently asked questions about technical visas.

What is the difference between technical visa and humanities / international work?
“Technology / Human knowledge / International work” is the name of visa established by the Immigration Bureau and is divided into three fields: “Technology”, “Human knowledge” and “International work”.
"Technology" includes system engineers, programmers, precision machine design / development, and construction machine design / development.
“Humanities” includes accounting / accounting, finance, consulting, etc. “International business” includes translation / interpretation, language teachers, trade transactions, etc.

Many companies use short-term visas?
In the past, many companies used a short-stay visa (for training purposes) to obtain a new technical visa after coming to Japan. Currently, it is difficult to change from a short-term visa to a work visa, and the number of companies using short-term visas is decreasing.

In conclusion
The status of residence of “Technology / Humanities / International Services” is said to be the most common work visa with the largest number of applications. Even if you get hired, there is no point if you cannot get a status of residence.
Make sure you have all the necessary documents and apply early so that they never expire.